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Notary journal with privacy guard2/20/2023 ![]() ![]() Use of the Notary Privacy Guard® not only protects the client, but also protects the Notary Public by limiting liability exposure for negligence and GLBA violations. Prudent notaries keep a journal which contains client’s private information, including physical addresses, signatures, drivers’ license numbers, loan numbers, etc. Compliance with the highest security standards require staff and/or vendor Notaries Public to use a Notary Privacy Guard®. Effectively used by notaries in many fields of business ie mortgage, law, banking, and medical the product can be an integral part of corporate GLBA, HIPAA and NPPI compliance strategies. Illinois (starting 2019, all notary publics commissioned in Illinois will be required to keep a record book for acts involving conveyances for residential and/or commercial property in Cook County.Notary Privacy Guard®, designed by a Notary Signing Agent, is a new notary journal tool that prevents identity theft and mortgage fraud by blocking non public personal information (NPPI) from prying eyes.States That Require Notary Publics To Keep a Record Book: See below for a complete list of states in which notaries are required to keep a record book/journal. However, this issue rarely arises, which is why many states don’t require notaries to keep a journal. If doubts or questions ever arise in regards to a notarized document, there’s a paper trail to prove the act was performed. The purpose of a journal is to create a record of each notarial act performed by the notary public. Some states also require notaries to create journal entries in chronological order. In Ohio, notaries are only required to keep a journal for recording protests. In Arizona, for instance, notaries are required to keep a single paper journal at any given time, unless there are entries which involve public records, at which point the notary public is allowed to keep two paper journals. And the requirements for those that do vary from state to state. It’s the notary’s responsibility to secure and control their record book in order to protect the privacy of their clients.Īgain, it’s important to note that not all states require notaries to keep a record book. If it’s lost or stolen, the names, addresses and other critical information of past clients could be exposed to prying eyes. Name of original grantee and location of land for notarial acts of documents in which land is conveyed or charged by the instrument.ĭue to the sensitive nature of its contents, a notary public should closely guard his or her record book at all times.Name and alleged residence of the grantee.credible witness, driver’s license, government-issued passport, etc.) How the signer’s identification was verified by the notary public (e.g.The signer’s residence or alleged residence.Date when the notarial act was performed.Some of the information that’s commonly required in a notary record book entry includes the following: Even if it’s not required in a notary’s respective state, keeping one will still prove beneficial in the long run. This serves as an invaluable tool of reference for the notary public, allowing his or her to see notarial acts performed for clients in the past by scanning through a journal. Depending on the notary’s state of commission, he or she may be legally required to keep a record book or journal of the notarial acts they’ve performed. ![]()
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